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Meeting Planning and Coordination
One of the most critical aspects of a company's business is ensuring that
when you host an event it is flawlessly executed. After all, you are
communicating. You're representing the organization's best perceptions of
itself and expressing that perception to employees, customers and other
strategic partners. Meetings are about people, your people. Make the event
reward the participants with new information. Give them the opportunity to
gain from different perspectives and let them have time to share what they
know and have learned. Mix business with the impact of casual conversation.
Let some of the focus be unfocused. Take the group away from the job so that
they may return to it refreshed, inspired and with new insight. That's why
the planning needs to be concise and the agency you choose to coordinate all
the elements needs to be creative and thoroughly professional.
Define the Objectives
Meetings can be small, intimate occasions or substantial events. Either way
Kintetsu will make the plan work seamlessly. From arranging the smallest
travel details to working effectively with the property we'll ensure
everything comes together and exceeds the goal.
At the outset, we help evaluate choices by matching client aspirations with
the right facilities. Our worldwide travel partners and senior planning
coordinators insist on the most competitive rates along with the highest
level of service.
We research alternatives and draw upon the experience thousands of groups
collectively have contributed. We provide for site inspections and special
requests. For groups requiring on-site management, we'll provide a tour
director to work with both the client and the host facility to make certain
each individual experience is an enjoyable one.
Measure the Results
Our clients come back to us year after year to organize their meetings
and conferences. They are able to review the event analysis we include as
part of our service and challenge us to research new locations that match
both the theme of the next program and the purpose of the event. The real
success of a meeting is measured when the planners, hosts and attendees come
away from the conference with a sense of unity, and understanding of the
business, a grasp of the goals and a willingness to achieve.
Incentive Travel Rewards
Motivating with travel is the perfect way to reward ardent effort, enhance
loyalty and deliver renewed enthusiasm. An incentive trip expands the mind,
rests the body and refreshes the spirit. Incentives are not about the
ordinary, they're about aspirations, dreams and memories. Kintetsu works
with you to make the recipient's experience World-Class. Whether the plan is
for a group or the itinerary is planned for one, all one has to do is check
in and head off to their destination while the professionals manage the
details.
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- Worldwide meeting experience, multilingual consultants and travel
partners.
- Continual volume purchases ensuring value and venue alternatives
- Attention to detail with any size group; large or small
- Comprehensive after-event analysis and reporting
- Extensive research and client histories to assist in customer
selection process
- Personal & Group incentive travel services
- Global access to help desk to accommodate special needs
Dear Kintetsu,
The travel packages that you arranged were an important dimension to a
successful event. We thank you for your hard work and professionalism. We'll
look forward to working with Kintetsu on other projects in the future.
Thanks Again. You hit a home run!
Sincerely,
Jim Small
Vice President, Market Development
Major League Baseball
Dear Kintetsu:
I appreciate you meeting me at O'Hare Airport and making sure all went well.
Kintetsu International Travel Consultants is to be commended for its
professional and personal service.
I was the featured speaker and awards presenter at the Save A Life
Foundations' Awards Dinner Gala. With 600 expected guests, it was important
that my travel plans and itinerary flow smoothly. Thank you for making the
journey comfortable and enjoyable.
I look forward to working with you again.
Sincerely,
Henry J Heimlich, M.s., ScD
President
The Heimlich Institute |
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